BIG is a group of architects, designers, and thinkers from all over the world, unified by the shared mission to craft the world we want to live in and to give form to our future one project at a time.  We are looking for a new member to join our wider Executive Support team in New York City to aid in supporting our Founder.
 
As a Junior Executive Assistant, you will play a crucial role in managing professional and private affairs. This includes overseeing schedules, coordinating meetings, and ensuring effective communication between both internal and external stakeholders. You will be part of the Admin Team in New York, reporting to the Chief of Staff and will work closely with our Partner group, our Admin team in other BIG offices incl. Copenhagen, Barcelona, London, Zurich and LA, project leadership in all offices, and external contacts including clients and press. In general, you will be responsible for: 

• Prioritizing and managing tasks: BIG operates in a fast-paced environment, and you will be a key player in ensuring time is optimized effectively. You will need to prioritize tasks, anticipate needs, and proactively address any challenges that may arise. 

• Handle confidential information: As a trusted confidante, you will maintain utmost discretion while handling sensitive and confidential information pertaining to both professional and personal matters. 

• Build relationships: You will serve as a liaison between the Founder, Chief of Staff and various stakeholders, including clients, partners, and team members. Your exceptional interpersonal skills will be instrumental in fostering positive relationships and representing both the Founder and BIG with professionalism. 

• Manage travel arrangements: You will be responsible for booking flights, hotels, and transportation, both for business trips and personal travel. Your attention to detail and organizational skills will be essential in ensuring smooth and efficient travel experiences. 
• Various ad hoc tasks as required (big part of the job) 

 
We seek a person who: 

• Has excellent interpersonal skills and written communication skills 

• Is organized, structured and both big-picture-savvy and detail-oriented 

• Is capable of multi-tasking tasks that often vary in scale and scope 

• Is proactive and who also completes tasks with a sense of urgency 

• Enjoys a busy and creative environment with many personalities 

• Is comfortable with fast-paced decisions and rapidly changing environments 

• Has a polished and professional demeanor, demonstrating tact, diplomacy, and excellent judgment in all situations 

• Feels that no administrative task is too little or too great  

• Can be flexible with regard to working hours and assignments (on call availability is required) 

• Secondary language fluency is not a requirement but a huge plus 

• Past experience providing executive support

Compensation range for this role is $75,000-85,000 USD, based on relevant skills and professional work experience. 

At BIG, we value and encourage the following qualities:

• Be proactive – take initiative, do research and don’t be afraid to try new things; prevent issues rather than just fix them  
• Be reliable – be someone leadership can trust to deliver on any task 
• Be accountable – from the big picture to the day to day, from production and team morale to liaising with Ops, own the decisions you make 
• Be consistent – prove you can do it, and then do it again and again 
• Be tenacious – be committed, show up, contribute with passion, do your best, get stuff done and don’t give up 
• Be independent – don’t be afraid to ask questions but be able to take a task or project and run with it 
• Be clever – be smart, know your stuff, think critically, keep the big picture in mind, figure things out and look up new knowledge, stay updated and be curious  
• Be nice – be a team player and a good colleague, be honest, respect your colleagues, don’t take yourself too seriously and have fun! 
• Be generous – share your knowledge and skills with other BIGsters and mentor others when you can 

BIG Benefits:

• Health Benefits: Medical, dental, vision, along with ancillary and disability insurance
• Retirement Savings: 401(k) Plan with 3% company match 
• Saving Plans: Flexible spending accounts for health and dependent care
• Catered Meals: Complimentary breakfast daily and catered lunches on Wednesdays
• Staff Entertainment: Biannual parties - We're BIG on celebrations!
• Additional perks: Dog friendly office, company sponsored sports teams, employee referral bonus, & more!

Diversity has been part of our DNA since BIG’s foundation. A multitude of cultures and backgrounds creates a new point of reference which leads to amazing insights. At BIG, we celebrate and support diversity because it makes our team, work and the built environment better. We are proud to be an equal opportunity workplace and take affirmative action to employ equally regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.