Executive Assistant / Office Coordinator

Share:
Facebook Twitter LinkedIn Email Print

Job Area:
Operations

Application Deadline:
As soon as possible

Location:
310 Wilshire Boulevard, 2nd floor
90401 Santa Monica, California
United States
Los Angeles

Join BIG!

BIG is a group of 700+ architects, engineers, urbanists, inventors, researchers and business minds from all over the world who are based in our Copenhagen, New York, London and Barcelona offices. Our built work ranges from the most diverse urban playground and Michelin-star dining - to affordable housing and a school among the verdant fjords of the Faroe Islands. Our vision spans traveling at supersonic speed with Hyperloop One to living in floating cities and eventually Mars! While we are led by a group of expert partners, directors, and associates - a flat hierarchy and collaborative spirit are essential to our BIG ecosystem. We are infectiously ambitious and unified by the shared mission to craft the world we want to live in and to give form to our future one project at a time.

We are dedicated to creating and maintaining a cool workplace where we want to be and we continuously work at becoming better and better at what we do.

Read more about us on Big.dk

Send Application

BIG LA is looking for an Executive Assistant/Office Coordinator
Do you want to join a global design company, and do you thrive in a creative environment? Do you have a strong work ethic, enjoy problem solving and don’t mind rolling up your sleeves to get the job done? Then you might be exactly the person we are looking for at BIG – Bjarke Ingels Group.

Executive Assistant / Office & Community Coordinator will be responsible for:

Answering office phone line and e-mail and redirecting to the appropriate party
Coordinating Task Rabbits for office maintenance and repairs as needed
Monitoring and purchasing office supplies
Greeting guests and procuring beverages/catering set ups for meetings
General office appearance and maintenance, including plant/flower care and trash removal
Receiving/distributing mail and coordinating shipments for the office
Assisting with printing, mounting, and binding project materials as needed
Hosting and coordinating office events, such as Friday Bars and Team Dinners
Providing schedule, travel assistance, and ad hoc support to Partner-in-charge
Document filing, preparing organization for business matters related to Partner-in-charge

We seek a person who:

Prior experience with facilities management helpful; interest in facilities management highly desired
Is organized, structured and detail oriented with a positive can-do attitude
Has a professional presence
Is a good colleague and a team-player
Is capable of multi-tasking
Demonstrates responsibility, innovation, integrity, dependability, self-awareness and good work ethic
Is proactive and completes tasks with a sense of urgency
Has excellent interpersonal skills and written communication skills
Feels that no administrative task is too little or too great
Is a natural people-person who enjoys a busy and creative environment
Is fluent in English
Is extraordinarily service-minded, discreet, positive and trustworthy
Proficient in basic computer skills, Microsoft Office Suite a plus

At BIG, we value and encourage the following qualities:

Be proactive – take initiative, do research and don’t be afraid to try new things; prevent issues rather than just fix them
Be reliable – be someone leadership can trust to deliver on any task
Be accountable – from the big picture to the day to day, from production and team morale to liaising with Ops, own the decisions you make
Be consistent – prove you can do it, and then do it again and again
Be tenacious – be committed, show up, contribute with passion, do your best, get stuff done and don’t give up
Be independent – don’t be afraid to ask questions but be able to take a task or project and run with it
Be clever – be smart, know your stuff, think critically, keep the big picture in mind, figure things out and look up new knowledge, stay updated and be curious
Be nice – be a team player and a good colleague, be honest, respect your colleagues, don’t take yourself too seriously and have fun!
Be generous – share your knowledge and skills with other BIGsters and mentor others when you can

Compensation range for this role is $55,000 - 65,000 USD, based on relevant skills and professional work experience.

Diversity has been part of our DNA since BIG’s foundation. A multitude of cultures and backgrounds creates a new point of reference which leads to amazing insights. At BIG, we celebrate and support diversity because it makes our team, work and the built environment better. We are proud to be an equal opportunity workplace and take affirmative action to employ equally regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.