Are you ready to embark on an extraordinary journey with one of the world's most innovative architects? Bjarke Ingels Group (BIG) is seeking a highly motivated and talented individual to join our team as an Administrative & Personal Assistant in a fixed term maternity cover.
This is a unique opportunity to work closely with a visionary leader, handling both professional and private matters, and contributing to the success of one of the most renowned architectural firms in the world.

Responsibilities:

• Provide comprehensive support: As an Administrative & Personal Assistant, you will play a crucial role in managing professional and private affairs. This includes overseeing schedules, coordinating meetings, and ensuring effective communication between both internal and external stakeholders.
• Manage travel arrangements: You will be responsible for booking flights, hotels, and transportation, both for business trips and personal travel. Your attention to detail and organizational skills will be essential in ensuring smooth and efficient travel experiences.
• Handle confidential information: As a trusted confidante, you will maintain utmost discretion while handling sensitive and confidential information pertaining to both professional and personal matters.
• Prioritize and manage tasks: BIG operates in a fast-paced environment, and you will be a key player in ensuring time is optimized effectively. You will need to prioritize tasks, anticipate needs, and proactively address any challenges that may arise.
• Build relationships: You will serve as a liaison between the Founder, Chief of Staff and various stakeholders, including clients, partners, and team members. Your exceptional interpersonal skills will be instrumental in fostering positive relationships and representing both Bjarke Ingels and BIG with professionalism.
• Oversee properties and assets: You will be responsible for helping to manage properties and other assets. This includes handling administrative tasks related to properties, coordinating maintenance and repairs, and ensuring everything is in order.

The ideal candidate:

• You thrive in a dynamic environment and can effortlessly juggle multiple tasks and deadlines, while maintaining attention to detail and a sense of urgency.
• You possess excellent written and verbal communication skills, enabling effective and professional correspondence. English and Danish fluently; knowledge of other languages is an advantage.
• You understand the importance of maintaining confidentiality and handling sensitive information with the utmost care and discretion.
• You have a proactive mindset, capable of identifying potential issues and finding solutions before they become problems.
• You are adaptable and thrive in a fast-paced, ever-changing work environment. You can easily adjust your priorities and approach to meet the needs of a dynamic and demanding role.
• You have a polished and professional demeanor, demonstrating tact, diplomacy, and excellent judgment in all situations.

If you are ready to make a significant impact by supporting one of the most influential architects of our time, please submit your application, including your resume and a cover letter outlining your suitability for the role. Join BIG and be part of an exceptional team pushing the boundaries of architecture and design.

Application:
As we are excited to welcome our new colleague to our team, we are looking to fill this position as soon as possible, preferably no later than September 1st. Interviews are conducted on an ongoing basis, and the job ad will be taken down when the right candidate has been found.

Diversity has been part of our DNA since BIG’s foundation. A multitude of cultures and backgrounds creates a new point of reference which leads to amazing insights. At BIG, we value, celebrate and support diversity because it makes our team, work and the built environment better. We are proud to be an equal opportunity workplace and take affirmative action to employ equally regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender.